Saturday, August 16, 2008

All in a Day's Work

Lately, my job has actually felt like a real job. I've been working 40+ hours in an attempt to get things all lined up before the undergrads come back to school at the end of next week. Then, the recruiting, training and coordinating of my volunteers begins.

I still love my job, but the pressure of getting these projects done has so far been a good lesson in what it might be like to work in the non-profit field. A few examples:

- I've spent the last two months working with a graphic designer to roll out new publicity for ProjectSHINE (Students Helping in Naturalization and English). We now have posters, programs, and a fancy tri-fold brochure that has been redone and revised lots of times. There's quite a price tag to all this, but I felt it was worth our money and time. The biggest issue I had was with our logo, which is a silly, little curly-cue sun. But, what can you do? That's our logo. So we went with it. Not two hours after I sent our finalized brochure to the printer, I received an email from someone at the national ProjectSHINE office notifying me that there was a new website. I went to check it out, and low and behold! A NEW, and much improved LOGO was all over the new website, essentially making my brochure and all our hard work out-of-date before it's even off the press!!

- Since a large part of job is recruiting volunteers, one would think that we would have pretty comprehensive lists of those who have volunteered in previous years as they are most likely to come and volunteer again. Makes sense, right? WRONG. The list serv for previous volunteers has not been updated for two years. And, I found at least 25 excel spreadsheets with lists of names and emails, some hand written pieces of paper with scribbled email addresses. Mind you, none of these were labeled, and could have been years old. Or not. It took me six hours to cross check all those lists, make sure those who graduated were taken off and those who wanted to volunteer were included on our email list. Something that would have been nice to know in June, when I was looking for projects to fill my time....

Good lessons! And fairly typical snafus in a line of work where people are overworked, underpaid, and asked to do lots of jobs unrelated to training and experience (hello? Me doing marketing?).

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